Asset Tracker

Efficiently track your organization’s assets

Every division of government needs to keep track of its assets.

CityReporter Asset Tracker provides a systematic process of tracking, inspecting, maintaining, upgrading, and disposing of assets in the most cost-effective manner. All records including costs, inspections, locations and attributes can be managed through the web and mobile applications.

Every division of government needs to keep track of its assets. That way, you will know just what assets are available and what can be used to provide optimal returns.

CityReporter mobile provides a field based process to locate, inspect and validate the condition and status of assets. The CityReporter web application collects this data and provides an effective process to assemble and report real world asset inventory status and condition.

The process makes it easy for you to keep track of your assets and their condition. Staff will know where the assets are located, how they are being put to use, and whether there are changes made to them. Consequently, the recovery of assets can be done more efficiently, hence, leading to higher efficiency and more precise planning.

Helps guarantee the accuracy of amortization rates

Since assets are checked on a regular basis, the process of asset management ensures that the financial statements associated with them are kept updated.

Helps identify and manage risks

Asset management encompasses the identification and management of risks that arise from the utilization and ownership of certain assets. This means that a firm will always be prepared to counter any risk that comes its way.

Removes ghost assets from your inventory

Instances exist where lost, damaged, or stolen assets are still recorded on the books. With a strategic asset management plan, the firm’s owners will be aware of the assets that have been lost and, thus, not keep recording them in the books.

Developing a Strategic Asset Management Plan

Asset ownership is part of any public or private enterprise. To manage the assets effectively, a firm owner needs to develop a strategic plan.

1. Complete an Asset Inventory

Before anything else, you need to take a physical count of all the assets you own. If you’re not aware of the exact number of assets actually in the inventory, then you cannot manage them effectively. CityReporter will enable your field team to prepare an inventory of your assets. The following can all be included:

  • Total count of assets
  • Where the assets are
  • The value of each asset
  • When the assets were acquired
  • The expected life cycles of the assets
  • The assets suitability to the application
  • The current condition of the asset

If you are using our mapping module you will be able to visualize the assets on a map and filter them by type.

2. Compute Life-Cycle Costs

In order for your asset management plan to be precise, you should calculate the entire life-cycle costs of each asset. Many asset managers make the mistake of calculating only the initial purchase costs.

During the asset’s life cycle, additional costs are likely to come up such as maintenance expenses, condition and performance modeling, as well as disposal costs.

3. Track Levels of Service

Levels of service. Put simply, it means outlining the overall quality, capacity, and role of the different services that the assets provide. In doing so, you can then determine the operating, maintenance, and renewal activities needed to keep the assets in good condition.

4. Long-term Financial Planning

Ideally, the asset management process that you adopt should easily translate into long-term financial plans. With a good financial plan in place, the owner can then assess which objectives are feasible, and which ones need to be prioritized.

5. Improve Acquisition and Use

By keeping tabs on a company’s assets throughout their life cycle, a firm owner can improve their technique of acquiring and using assets. A good case in point is Cisco Systems, which was able to reduce costs by executing PC asset management. When implementing such a strategy, the company discovered wasteful purchasing practices, which it solved by developing a better strategy for buying the equipment needed by workers.

6. Improve Compliance

Government agencies, non-profit organizations, and companies are required to provide comprehensive reports on how they acquire, utilize, and dispose of assets. To ease the reporting process, a majority of them record their asset information in a central database. In such a way, when they need to compile the reports at the end of their financial year, they can easily access all the information they need.

Work Order Management

Learn more about our integrated Work Orders module, which enables you to create, track, and close maintenance requests.

Preventive Maintenance

Scheduled preventive maintenance is key to maximizing the longevity of equipment and assets. Learn more about our other inspection modules.

Most cities start by arranging a one-on-one demo to see how CityReporter works.

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